You save on storage spaceīecause your emails are only downloaded temporarily and then deleted from the server, you can save on valuable storage space. You’ll only need access to an internet connection to send or receive emails. No need for an internet connectionīecause mail is stored locally, you can access your email without an internet connection. When you use POP, you will see the following benefits: 1. In other words, POP is great if you want to access your emails while you’re offline, but not ideal for those wanting to access their email account from different devices. So, whenever you delete a message from your inbox or a folder, or send a new message, you won’t be able to see that this has happened if you access the same account from a different device. On the other hand, POP email protocol downloads all email messages from the mail server onto the email program on your device, and then deletes all the downloaded messages from the server. IMAP stores all your messages and email folders on the server, which means that every time you log on, regardless of which device, your emails and folders will be accessible. This might depend on the mail program on their computer, the mobile device they use, or the type of access they need.įor example, if you only use Gmail in your browser, then accessing Gmail via the IMAP protocol should be sufficient. It’s up to the user to determine which suits them best. It also offers Post Office Protocol (POP) mail server access.īoth IMAP and POP mail servers both handle email messages, but in slightly different ways.
*If the shortcut Alt + Ctrl + S doesn’t work in your version of Outlook, go to Tools -> Send/Receive, Send/Receive Settings, and then click Define Send/Receive Groups.Gmail, Google’s internet-based email service, runs on the Internet Message Access Protocol (IMAP) system. Quick Tip: If you want Microsoft Outlook to load the default Gmail Inbox folder during start-up, go to Tools -> Options (Other) -> Advanced Options and browse for your Gmail Inbox folder.
#How to set up imap between outlook and gmail Offline#
The biggest advantage of working with Gmail IMAP and Offline Outlook is that your local Outlook commands (like Opening messages, Reply, Delete, Forward, etc) will be much faster because Outlook will not connect with Gmail servers before executing your command.
You can always configure Outlook to check for new mail frequently even while in Offline mode as show in Step 3 above.
While the above tweak should solve most of your Microsoft Outlook problems, here’s one extra tip - Work Offline even while you are always connected to the Internet. Make that number 180 to sync Outlook and Gmail every 3 hours.Ĥ. Sidenote: If you are a fan of Getting Things Done (David Allen), you should check your email only few times in a day to avoid distractions. Here adjust the time that Outlook should wait before checking for new email on Gmail server. You go back to the previous Send and Receive groups screen. For Inbox and Drafts, select “Download complete item including attachments.” Press OK.ģ. The next screen will have all the default Gmail labels (like All Mail, Trash, Inbox, Spam, etc) - For Spam and Trash folders, select “Download holders only”. Select the Gmail account that you have configured with Microsoft Outlook and now click Edit.Ģ. Press Ctrl+Alt+S to open your Outlook Send and Receive groups*. If you are also frustrated with Outlook slowness, read some simple tweaks to help you improve the performance of Microsoft Outlook with Gmail IMAP:ġ.
Several users have complained that Outlook 2007 freezes (or becomes extremely slow) until the synchronization between Gmail server and Outlook data file is complete. Similarly, when you delete messages in your Gmail Inbox, they disappear from your Outlook Inbox as well.īut the Gmail IMAP integration with Outlook is not so smooth as POP3 access. You read messages offline in Microsoft Outlook and they are automatically marked as read on Gmail server the next time you go online. IMAP in Gmail is a godsend feature for people who live life inside Microsoft Outlook.
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